GUIDE TO COMPLETING THE SURVEY FORM
1. Property Information
Property Address: This is the municipal address of your property, which includes the postal code.
Current Owner, Phone Number & Email Address: For privacy sake this information will not be distributed and in fact will be hidden on the form. We will use it for contact purposes only.
Legal Description: This includes the plan and lot number and the frontage and depth of the lot. These tend to be more reliable for research purposes because they don’t change as often as street addresses and names do.
Source: All information in the Built Form and Landscape Survey Form requires the name of the source so information can be verified if necessary.
Current Heritage Status: This has been filled in with the date the area was authorized for study as an HCD.
Photograph and date of photograph: This will be taken and filled in later. Copies of any older pictures of your house that you may have would be most welcome.
2. Historical Information
Architect/Designer: This is the primary architect or designer or team responsible for the design of the house and buildings. If this information is unknown, please enter “not known” into this field.
Date of Construction: The date of construction can be found on your tax assessment pages (not your tax bill). These dates are not considered very reliable, but give us a place to start. If this information is unknown, please enter “not known” into this field.
Builder: This is the primary contractor, builder or tradesperson (skilled or otherwise) that led the building of the house. This can include many individuals, teams or companies. If this information is unknown, please enter “not known” into this field.
Previous Uses: This is needed to establish a timeline of uses and changes that your house has gone through.
Previous Owners/Occupants: These may turn out to be someone significant to the history of Weston, Toronto, Ontario or even Canada.
Former Address: A number of streets in Weston have been renumbered and renamed. This information is part of the history of the house.
History/Background: A general history of the development of the property, changes over time, and interesting events or people related to the property can be put in here.
3. Architectural Information
Although an HCD may be concerned with elevations visible from the street, it is important to record the architectural features of all sides of the property wherever possible so that each house can be fully understood and documented.
Structure Type: This includes common language types, such as residential, semi-detached, commercial block, apartment or office tower, school, place of worship, warehouse, factory, etc.
Architectural Style: Classification into a specific style may be difficult as many houses in Weston are comprised of elements from different eras.
Heights/Storeys: Note the height in storeys of your house. The term “half storey” applies to accommodation in the roof space positioned above the level of the eaves.
Bays: The number of bays is indicated by the vertical divisions or articulations of a building. A bay may contain a door, window or a solid wall. A structure built on an irregular plan form with many bays may be described as “multiple-bay”.
Plan: The plan form and characteristics of the structure are the general shape or footprint of the building when seen from above. It should be described using terms such as L-shaped, cruciform, square plan, irregular plan, etc.
Construction Materials: This should include all construction materials from foundation to roof.
Cladding: This is necessary to record as it is not always possible to discern the cladding material from a photograph.
Roof Type & Cladding: Provide a description of the roof form (i.e. gable, hipped, gambrel, flat, shed roof etc.). Also record the roof covering (i.e. natural slate/asphalt/shingles, etc.) and related roof elements.
Dormers and Cladding: Ensure all dormers and their roof type and cladding are recorded.
Chimneys: Note the number and any special design or characteristics of the chimney(s).
Balcony: Describe balconies including whether they are open or enclosed and their materials.
Windows: The size, type, material and spacing of windows should be indicated, such as double hung wood sash windows.
Doors: Similarly, door size, type, material and spacing should be noted.
Porch: Describe porches including whether they are open or enclosed, sheltered by a roof and their materials. If built at a different time as the house please mention the builder and the date of construction.
Foundation: Whether the foundation sits on a slab or a full basement and whether it has windows or entries should be noted.
Basement: This may be concrete, brick, wood, stone, other metals, etc.
History of Alterations: Describe any extensions, alterations or additions to your house noting the style, year of construction and whether they are the same or different from the original structure.
Special Notes or Features: Note any additional traits, features or other information that you think should be documented.
Description of Property Landscape/Streetscape: Record sidewalks, fences, driveways, trees, lamp posts or any other features of the surrounding streetscape that help define the building’s setting.
Lot Size: This is needed to know the evolution of the lot.
Shape/form: This should describe the shape of the lot.
Topography: Fill in if your property is on a ravine, lake, hillside, slopes down or up, etc.
Front and Side yard setbacks: This is needed to understand the context of the buildings with regard to the street and the neighbours.
Landscape Type: Record if the landscape is a park, sports field, a botanical garden, natural area, community common space, private yard, a commercial streetscape, etc.
Landscape Location: Describe where the landscape/streetscape is located in relation to other properties in the district.
Sidewalk and Driveway Paving: Paving can be important to defining the character and texture of a streetscape or landscape related to a property. Record if the paving is asphalt, brick, interlocking pavers, permeable paving, gravel, wood chip, etc.
Walls & Landscape Structures: Many landscapes have built features in them, such as retaining walls, decorative edging, fences or built up earth and structures. All of these features should be recorded so they provide a better understanding of the geography and topography of the property.
Trees: Trees may be one of the most significant features of a landscape or streetscape, and may even be heritage features in their own right. Record the species of each tree, the size of the canopy, trunk and root spread. Discuss the spacing and diversity or continuity of species on the property. All trees should be recorded.
Other Plantings: These could include shrubs, bushes, etc.
Street Furniture: Items such as benches, lights, street poles and signs, hydrants, and other common elements of the streetscape related to, or in front of the property can be recorded here.
Water Elements: Water elements such as ponds, fountains, streams, etc. and their related elements such as bridges, lookouts, etc., should be recorded and you should indicate where they are in the landscape or streetscape.
Special Notes or Features: Note any additional traits, features or other information that is worth recording, but does not easily correspond to the other fields for this section.
5. Context and Setting
This section deals with the whole District and will be filled out by someone else.
6. Additional Information
General Condition: Describe the overall condition of the house and buildings.
Other Notes & Considerations: Add anything in here that you feel does not fit anywhere else.
7. Recorder Information
Name, Signature, Phone etc.: This is information from other people besides the home owner that will be filling out the form.
8. Additional Photos and Information
Special Notes or Comments: Any photos, surveys, comments can be added here.
Any copies of information such as surveys, deeds etc. that you are willing to make and donate to the study would be greatly appreciated. These donations allow us to verify information without going to the time and expense of going to the Archives and Land Registry Office.
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